Kippie Sports & Leisure Club (hereafter referred to as “the Club”) offers a wide range of facilities. As a condition of membership, all Members must comply with the Club’s House Rules, which supports the Club Constitution to ensure a safe, respectful, and inclusive environment. Members are encouraged to review both documents at www.kippielodge.co.uk.
To ensure smooth operations and fairness across all services, the Club has set clear expectations around payments and cancellations:
The Club’s opening hours are displayed on our website at www.kippielodge.co.uk , and the Club is committed to providing consistent access to all facilities. However, please note that opening hours may occasionally vary due to maintenance, repairs, weather conditions, or special events.
Any changes will be communicated through the Club App and other official channels.
To ensure secure and exclusive access to Club facilities, Members must bring their electronic Membership card on each visit. Available via the Club App, the card logs attendance.
Scanning the card is required to enter the Sports Complex, and it must be shown upon request in all other facilities. Cards are non-transferable and must not be shared. Breaches may lead to disciplinary action, including denial of access or revocation of Membership or guest status.
To ensure fair access, a strike system is in place for missed or late cancellations.
All Members, including Junior (12–17) and Student (18-22), may introduce guests. Hair & Beauty services are available to both Members and non-Members – no guest pass required.
Requests to exceed guest limits for visiting family may be considered. Email: membership@kippielodge.co.uk
The Club is committed to safeguarding all children in its care.
The Club’s Child Safeguarding & Protection Policy outlines responsibilities for staff and volunteers. Available on request via info@kippielodge.co.uk.
Children welcome; indoor play area available. No running indoors. Supervision always required.
Children aged 15 and under are not permitted in the pool during the following times:
Day | Morning Access | Evening Access |
Monday–Thursday | 5:30am–8:45am | 7:45pm–10:00pm |
Friday | 5:30am–8:45am | 7:45pm–9:00pm |
Saturday | 7:15am–8:15am | 7:15pm–9:00pm |
Sunday | 7:15am–9:15am | 7:15pm–9:00pm |
To protect the safety and wellbeing of all Members and guests, the following terms apply:
Member privacy is a top priority. To maintain confidentiality and trust:
To maintain a respectful, hygienic, and presentable environment, Members are asked to follow these guidelines:
In line with Scottish legislation and the Club’s commitment to health and wellbeing:
16. Changing Room Policy
Facility | Age Restriction |
Gym | Ages 11 and under: Not permitted; Ages 12–13: Youth Gym only; Ages 14–15: Only with participating Adult Member (8am–8pm). And Youth Gym |
Sauna & Steam Room | Ages 15 and under: Not permitted. |
Swimming Pool | Ages 7 and under: Must be accompanied in water by Adult (ages 18 and older); |
Swimming Pool (Restricted Times) | Ages 15 and under: Not permitted during specific morning/evening hours. Please see 7.3.4 House Rules. |
Studio 1 (non-class use) | Ages 11 and under: Must be accompanied by an Adult |
Crathes Restaurant | Ages 13 and under: Not permitted; |
Snooker Room | Ages 15 and under: Not permitted; |
Changing Rooms (Gender Appropriate) | Rooms 2 & 3: Ages 7 and under must be accompanied by an adult; Rooms 1 & 4: Ages 16 and older only. |
Golf Course, Practice Area & Golf Driving Range | Ages 15 and under: Must be with Adult Member or has permission from Kippie’s Golf Pro. |
Hair & Beauty | Children only if receiving treatment; some treatments have age restrictions |
Conservatory | Children welcome; Ages 11 and under must be supervised at all times |
Outdoor Play Areas & Inflatable | Supervision required; follow age guidelines |
We take CSR (Corporate Social Responsibility) very seriously. We recognise the important contributions made by the wider community (employees, members, suppliers and the local community) play a vital role in the success of the club. In addition to fundraising we are proud of our commitment in supporting local schools from sponsoring events, group involvement and competitions. Since 2010 Kippie has played host to a local cardiac rehabilitation class offering exercise and information following heart surgery. Kippie also has a Waste Management and Recycling policy
Aberdeen Petroleum Club
trading as
1. Name
1.1. The Club shall be called "Aberdeen Petroleum Club", trading as “Kippie Sports & Leisure Club” (hereinafter referred to as "the Club'')
2. Objective
2.1. The objective of the Club shall be to actively promote, provide, organise and conduct sporting facilities for the Members, together with the promotion and supply of ancillary social and cultural amenities.
2.2. The Club is established and conducted on a not-for-profit basis.
2.3. Application for Membership of the Club is open to the general public.
3. Club Premises
3.1. The Club premises are situated at Kippie Lodge, Milltimber, Aberdeen, AB13 0AB.
4. Admission of Members
4.1. Completed applications for membership will reviewed and approved or declined by the Club Management. Approvals will be subject to ratification by the Management Committee at their next regular meeting.
4.2. The current categories of Memberships offered are as follows
4.2.1. Single
Applications for a Single Membership are open to individuals aged 30 years and over.
A Single Member has one vote at any meeting and is eligible to be appointed to the Management Committee or sub-committee.
4.2.2. Couple
Applications for a Couples Membership are open to any two adults residing at the same address.
A Couples Membership has only one vote at any meeting and only one of the couple is eligible to be appointed to the Management Committee or sub-committee
4.2.3. Family
Applications for a Family Membership are open to any two adults and all dependent children, under the age of 18 years, residing at the same address.
A Family Membership has only one vote at any meeting and only one of the adult Family Members is eligible to be appointed to the Management Committee or sub-committee
4.2.4. Student
Applications for a Student Membership are open to the children of Family Members, who are between the ages of 18 and 22 years whilst they remain in full time education.
A Student Membership has no vote at any meeting and is not eligible to be appointed to the Management Committee or sub-committee.
4.2.5. Young Person (18)
Applications for a Young Person (18) Membership are open to individuals between the ages of 18 and 25 years of age.
A Young Person (18) Membership has no vote at any meeting and is not eligible to be appointed to the Management Committee or sub-committee.
4.2.6. Young Person (26)
Applications for a Young Person (26) Membership are open to individuals between the ages of 26 and 29 years of age.
A Young Person (26) Membership has no vote at any meeting and is not eligible to be appointed to the Management Committee or sub-committee.
4.2.7. Dining
Applications for a Dining Membership are open to individuals aged 30 years and over, that only wish to use the Club’s dining facilities. No access to other Club facilities or privileges is permitted.
A Dining Membership has no vote at any meeting and is not eligible to be appointed to the Management Committee or sub-committee.
The Management Committee retain the right to limit the number of Dining Memberships available at any time.
4.2.8. Senior
Members aged 60 years and over, who have been Single, Couple or Family Members for at least the preceding five continuous years, may be entitled a discount in their Membership subscription.
This discount would apply to Couple and Family Memberships where at least one Member has reached the age of 60 years. The discount would apply from the payment period following the qualifying birthday.
Senior Membership has voting and committee Membership rights as appropriate to Single, Couple or Family, whichever is appropriate
4.2.9. Honorary
At the sole discretion of the Management Committee, Honorary Membership, may be proposed to any Member who, in the Committee’s opinion, has rendered distinguished service or provided extraordinary value to the Club.
The grant of Honorary Membership shall require the approval of three quarters of the number of Members entitled to vote and who are present at a formal General Meeting of the Club properly called.
The duration of the Honorary Membership shall be set when offered and shall only be altered by the Management Committee under exceptional circumstances.
An Honorary Membership has no vote at any meeting and is not eligible to be appointed to the Management Committee or sub-committee.
4.2.10. Temporary
Persons not resident in the local area may be admitted as Temporary Members provided that their applications forms approved and countersigned by a Member of the Management Committee.
Temporary Membership shall not be granted to any person for a period of over three months in any twelve month period.
The Couple or Family Member proposing the Temporary Member will be wholly responsible for the conduct and account of the Temporary Member.
A Temporary Membership has no vote at any meeting and is not eligible to be appointed to the Management Committee or sub-committee.
4.2.11. Associate
Associate Members are the non-voting / non committee eligible partner in a Couple or Family Membership.
4.2.12. Single Parent
Single parents who wish to add dependent children to their Single Membership, may do so, on approval of the Club Director and payment of the relevant supplement.
Children up to 4 years of age will be included free of charge.
4.3. The Management Committee shall retain the right to introduce new categories of Membership to reflect changing circumstances by notification to the Members.
4.4. The Club Management shall maintain a Register of Members
4.5. All Members, regardless of which category, must adhere to the club’s code of conduct (Rules 6 & 9), breaches of such may result in their suspension or termination as a Member.
4.6. Appeals to any alleged conduct breach will be to the Management Committee who have the final and absolute decision.
5. Cessation of Membership
A Member shall cease to be a Member of the Club:
5.1. If expelled in accordance with the provision of Rule 6 hereof.
5.2. If the Member should intimate their resignation in writing to the Management Committee. On payment of all outstanding subscriptions and bills, the Management Committee should accept such resignation.
5.3. The Member should fail to pay their subscription in accordance with Rule 8 hereof.
5.4. In any event no refund of subscription shall be available to a Member upon their ceasing to be a Member for any reason, except with explicit approval of the Management Committee.
6. Suspension and Expulsion
6.1. In the event of a breach by any Member of the Constitution or any of the Club Rules or the conduct of any Member, within or out with the premises, being such that, in the opinion of the Management Committee, it would bring discredit or be detrimental to the best interests of the Club, the Management Committee, at their sole and absolute discretion, shall have the power to suspend or expel such Member from Membership. Any such resolution of the Management Committee shall require a two-thirds or majority of those present and entitled to vote.
6.1.1. Any Member convicted of a criminal act or found to be guilty in a civil court of acts of Fraud or matters deemed inappropriate by the Management Committee may be suspended or expelled under rule 6.1.
6.2. On any question of suspension or expulsion the decision of the Management Committee shall be final. Such decision will be communicated in writing to the Member in question
7. Fees and Subscriptions
7.1. Waiting List and Joining Fees:
7.1.1. The fee to be placed on a Membership waiting list and/or the joining fee payable by Members on admission to the Club shall be such sum as may be determined from time to time by the Management Committee.
7.1.2. Waiting lists and joining fees shall, for certain periods of time, be waived at the sole discretion of the Management Committee.
7.2. Subscriptions shall be determined annually by the Management Committee.
7.2.1. Subscriptions may be increased by up to 5% per year by the Management Committee.
7.2.2. Increases greater than 5% may be determined from time to time by Members in a General Meeting for which not less than 14 days’ notice of any motion to alter the subscription has been given.
7.3. The Management Committee may from time to time offer subscription fee terms of longer duration as a means of raising funds for particular projects or causes.
8. Payment of Subscription
8.1. A subscription shall be due as soon as a proposed Member is accepted by the Club Management.
8.1.1. The subscription must be paid before the Member is entitled to any of the privileges of the Club.
8.1.2. Annual subscriptions will be payable before the end of the current membership year.
8.1.3. Fees may also be paid by monthly variable direct debit.
8.2. Any Member who does not pay their subscription on or before the last business day of the relevant month, may cease to be a Member of the Club at the sole and unfettered discretion of the Management Committee.
9. Conduct of Members
9.1. All meetings, gatherings and entertainment or social activities of whatever kind of nature held or carried on for the benefit of all or any section of the Members within the Club premises shall be conducted in a respectable and orderly manner.
9.2. No disorderly conduct or practices shall be committed or be allowed to be committed therein and no disturbances shall be created or allowed to be created which are detrimental or tend to bring discredit to the Club or which may be deemed a nuisance, whether to club Members or Members of staff
9.3. Nothing shall be done or allowed to be done therein contrary to law or good morals.
9.4. Any breaches to acceptable conduct may result in a warning and if repeated may be subject to rule 6.
9.5. No drunkenness, bad language or other misconduct shall be permitted on the premises.
9.6. Any Member offending under this Rule shall be dealt with, as seen fit, by the Management Committee in terms of Rule 6 hereof or otherwise
9.7. No Member shall use the Club name for advertising any event or function in any form or media, which has not been pre-sanctioned by the Management Committee.
10. Office Bearers
10.1. The Office Bearers of the Club shall consist of a Chair, Vice-Chair, Secretary and Treasurer. The Office Bearers shall be appointed from time to time by the Management Committee from their own number.
10.2. The appropriate Office Bearers from time to time as trustees ex officio shall subscribe all documents executed by or on behalf of the Club.
10.3. Office Bearers will serve a minimum of three years and within that period the requirement for re-election under Rule 11 can be waived at the discretion of the Management Committee.
10.4. Office Bearers shall not serve for more than two consecutive terms in a particular Office.
11. Management Committee
11.1. The business affairs of the Club shall be under the control and oversight of the Management Committee.
11.2. The Management Committee shall consist of up to nine Single, Couple or Family Members who shall include from their midst the Office Bearers. The number of committee Members shall increase or decrease as seen appropriate by the Management Committee but will always be an odd number to facilitate a majority vote.
11.3. At every Annual General Meeting of the Club, one third of the members of the Management Committee for the time being or the number nearest to one third shall retire from office (with the exception of Rule 10.3).
11.4. The Members of the Management Committee to retire in every year shall be those who have been longest in office, since their last election, but as between persons who became Members of the Management Committee on the same day, those to retire shall, unless they otherwise agree between themselves, be determined by lot.
11.5. A retiring Member of the Management Committee shall be eligible for re-election and may serve up to a maximum of four consecutive terms.
11.6. All nominations by Members for election to the Management Committee must be submitted to the Secretary in writing, duly proposed and seconded by Single, Couple or Family Members of good standing in the Club, not less than seven days prior to the date of the Annual General Meeting. Such nomination shall contain written confirmation by the person to be proposed of their willingness to be elected.
11.7. In the event of a vacancy arising in the Management Committee the remaining members of committee shall have power to co-opt a Member of the Club to act until the next general meeting.
11.8. The Management Committee shall meet at least once a month for general business.
11.9. The Chair, or in their absence the Vice-Chair, or in their absence an elected Chair shall preside. In the event of a tied vote the Chair shall have second or casting vote.
11.10. Four Members of the Management Committee shall constitute a quorum.
11.11. A Member of the Management Committee shall cease to be a Member of the committee in any of the following events:
11.11.1. if they shall intimate their resignation in writing to the Management Committee
11.11.2. if they shall cease to be a Member of the Club
11.11.3. if they shall fail to attend three consecutive Management Committee meetings, unless they send an explanation in writing, which the Management Committee considers satisfactory.
11.11.4. if they are found to be in breach of rule 6 and or 9.
11.12. The Management Committee shall have power to appoint sub-committees from their own number, to delegate to such sub-committees any special responsibilities, and to define their powers and duties and shall have power to co-opt Members of the Club to act in an advisory capacity on any sub-committee.
12. Annual General Meeting (AGM)
12.1. An Annual General Meeting of Members only, shall be held not later than the last day of March in each year, notwithstanding any unexpected delay or delays out with the control of the committee.
12.2. Not less than 14 days’ notice in writing shall be sent to all Members individually and intimated in the Club premises.
The Notice shall incorporate an Agenda of the business to be transacted at such Meeting, and shall include:
12.2.1. to receive a report by the Management Committee on the affairs of Club for the previous financial year
12.2.2. to receive a Statement of Accounts and Balance Sheet on the Report of the Independent Accountants for the previous financial year
12.2.3. to elect Members to the Management Committee
12.2.4. to transact such other business as may be proposed by the Management Committee
12.2.5. to transact such business as may have been communicated to the Secretary no later than the last working day of February prior to the date of the AGM by any Member and included in the Notice of Meeting.
12.3. At all General Meetings of the Members, the Chair of the Management Committee whom failing, a Member of the Management Committee, whom failing a Chair to be elected by the Meeting, shall preside. The Chair and 20 Members shall constitute a quorum
13. Special Meetings
13.1. A Special Meeting of the Members may be called at any time by the Management Committee and shall be called if requisitioned by not less than 10 Members of the Club.
13.2. Not less than 14 days written notice shall be given on any Special Meeting which shall be held, in the case of a requisition.
13.3. Any Member attending such a meeting may relay comments from Members of staff, if relevant, who are not permitted to attend.
14. VOTING
14.1.1. Every Single, Couple or Family Membership represented at an Annual General Meeting or Special Meeting and not disqualified for any reason specified in the Constitution, shall have the right to one vote.
14.1.2. In the case of Management Committee elections each Member in the categories above has a right to one vote per vacancy on the Management Committee. In the event of a tied vote, the Chair shall have a second or casting vote.
14.1.3. At any Annual General Meeting or Special Meeting, a Resolution put to the vote of the meeting shall be decided on a show of hands unless a written vote is (before or on the declaration of the result of the show of hands) demanded either by the Chair or by at least ten voting Members present.
14.1.4. Unless a poll be so demanded a declaration by the Chair that a Resolution has been carried or carried unanimously or by a particular majority or loss and an entry to that effect in the books containing the Minutes of the proceedings of the Club, shall be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour or against such Resolution.
14.1.5. On a poll, votes may be given either personally or by duly authorised proxy.
14.1.6. The instrument appointing a proxy shall be in writing and signed by the appointee or their attorney duly authorised in writing. The proxy shall be a voting Member of the Club.
14.2. The instrument appointing a proxy shall be prepared by the Management Committee and shall require to be deposited at the Club's premises not less than 48 hours before the time for holding the meeting or adjourned meeting as the case may be.
14.3. An instrument appointing a proxy shall be in the following form or a form as near thereto as circumstances admit:
Kippie Sports & Leisure Club
Appointment of Proxy
I ......................................................................... Membership Number ……………….……
of .............................................................................................................................................
hereby appoint: The Chair or …….........................................................................................
as my proxy to vote for me, on my behalf, at the General Meeting of the Club, to be held on
the ..................... day of………… ......................... and at any adjournment thereof.
Signed………………………………………………………… Date…………………………………
14.4. The instrument appointing a proxy shall be deemed to confer authority to demand or join in demanding a poll.
14.5. A vote given in accordance with the terms of an instrument of proxy shall be valid notwithstanding the previous death or insanity of the principal or revocation of the proxy or the authority under which the proxy was executed provided that no intimation in writing of such death, insanity or revocation as aforesaid shall have been received by the Club at its premises before the commencement of the meeting at which the proxy is used.
15. Adjournment
15.1. Any General Meeting of Members, duly constituted, may be adjourned to such time or times as the Members present direct. No business shall be transacted at any adjourned Meeting, which could not have been transacted at the original Meeting.
16. Constitution
16.1. A copy of the Constitution shall be available for examination within the Club's premises by any Member or prospective Member
16.2. The Constitution may be amended at a Special Meeting of Members called for that purpose and of which Notice has been given in accordance with the Provisions of Rule 13 hereof.
16.3. Any Member shall be entitled to a copy of the Constitution.
17. House Rules
17.1. The Management Committee may from time to time make such rules and by-laws, the "House Rules", as they consider necessary or desirable for the proper running and conduct of the Club and may from time to time alter, amend, vary or cancel any House Rules so long as they are consistent with the Constitution.
17.2. A copy of the House Rules in force, shall be available via the website and shall be binding on all Members whose duty it is to acquaint themselves therewith.
17.3. Any Member shall be entitled to a copy of the House Rules.
18. Accounts
18.1. Proper books and accounts shall be kept showing the financial affairs of the Club in a manner approved by a firm of independent accountants.
18.2. Accounts shall be made up annually to a date to be determined by the Management Committee and shall be reviewed by a firm of independent accountants to be appointed at the Annual General Meeting
19. Banking
19.1. All monies received on behalf of the Club will be banked in the name of the Club in such Bank, as the Management Committee shall from time to time determine.
19.2. The Bank Account(s) shall be operated on a Bank mandate as may be determined by the Management Committee from time to time.
20. Investments
20.1. The Management Committee may invest funds, not for the time being required for any of the objectives of the Club, in any investments allowed by law for the investment of such funds.
21. Borrowing Powers
21.1. The Management Committee may borrow and raise any sum or sums of money for the purposes of the Club subject to a cap of £500,000 in aggregate at any time and guarantee and/or give security of the payment of money by or the performance of obligations of all kinds of the Club in such manner as the Management Committee may think it fit and particular, but without prejudice to the foregoing generality, to guarantee and/or give security by way of standard security, mortgage, charge, loan or other security upon the whole or any part of the property or assets of the Club or to issue debentures or debenture stock, perpetual or otherwise.
22. Guests
22.1. A Member may personally introduce guests. Members may only introduce more than eight guests on any one day, with the approval of the Club Director.
22.2. The Member introducing a guest will immediately upon the admission of such guests to the Club premises ensure that the guest’s details, including date of visit, are entered in the Club’s register.
22.3. Members of staff reserve the right to confirm any visitor is a valid guest of a Member.
22.4. The following shall not be admitted as guests:
22.4.1. Former Members who have been expelled; or
22.4.2. Persons who, having applied, have been refused Membership.
22.5. Members must accompany guests introduced by them during the period of their stay in the premises.
22.6. No guest shall be supplied with excisable liquor in the Club premises unless on the invitation of or in the company of a Member.
22.7. The Management Committee may at any time suspend or amend the rule authorising the introduction of guests.
23. Privacy
23.1. The privacy of Members must be respected at all times.
23.2. No Member shall make any statement/announcement or issue any photograph whatsoever to the press, television, social media or any other news media concerning any aspect of the Club Membership or activity.
24. Alcoholic liquor
24.1. Alcoholic liquor shall not be sold or supplied within the premises of the Club, except as shall be permitted in terms of the Licensing (Scotland) Act 2005 or any subsequent statute or legislation.
24.2. No excisable liquor shall be sold or supplied in the Club premises for consumption off the premises, except to a Member of the Club in person for consumption by them or to a person holding a licence or a wholesaler's excise licence for the sale of such liquor.
24.3. No alcoholic liquor shall be brought into the premises by either Members or their guests, unless pre-approved by the Club Director.
24.4. No alcoholic liquor shall be sold or supplied to any person less than 18 years of age.
25. General
25.1. No Member of the Management Committee and no Manager or employee of the Club shall have any personal interest in the sale of assets or property of the Club or in the profits arising from such sales.
25.2. Only the Chair will give all orders and instructions to the Club Director and other employees of the Club unless, on occasion, the Chair duly authorised and deputises another Committee Member to do so.
25.3. No Member of the Club shall have power to incur any debt or other liability on behalf of the Club without prior written authority of the Management Committee.
25.4. No notice shall be posted or exhibited in any part of the premises except by authority or with the written approval of the Club Director.
25.5. No Member shall use their Membership as collateral or guarantee.
25.6. No Member shall sell or transfer their Membership.
26. Interpretation
26.1. All questions as to the interpretation or application of this Constitution shall be referred to the Management Committee whose decision shall be final.
26.2. The Management Committee shall have the power to determine any matters relating to the Club not specifically provided for in this Constitution and their decision shall be final.
1.1. The Club shall be called "Aberdeen Petroleum Club", trading as “Kippie Sports & Leisure Club” (hereinafter referred to as "the Club'')
2.1. The objects of the Club shall be to actively provide, promote, organise and conduct sporting facilities for the Members, together with the supply and promotion of ancillary social and cultural amenities.
2.2. The Club is established and conducted on a not-for-profit basis.
2.3. Applications for Membership of the Club is open to the general public.
3.1. The Club premises shall be situated at Kippie Lodge, Milltimber, Aberdeen, AB13 0AB.
4.1. Completed applications for membership will reviewed and approved or declined by the Club Management. Approvals will be subject to ratification by the Management Committee at their next regular meeting.
4.2. The current categories of Memberships offered will be as follows:
4.2.1. Single
Applications for a Single Membership are open to individuals aged 30 years and over.
A Single Member has one vote at any meeting and is eligible to be appointed to the Management Committee or sub-committee.
4.2.2. Couple
Applications for a Couples Membership are open to any two adults residing at the same address.
A Couples Membership has only one vote at any meeting and only one of the couple is eligible to be appointed to the Management Committee or sub-committee
4.2.3.Family
Applications for a Family Membership are open to any two adults and all dependent children, under the age of 18 years, residing at the same address.
A Family Membership has only one vote at any meeting and only one of the adult Family Members is eligible to be appointed to the Management Committee or sub-committee
4.2.4.Student
Applications for a Student Membership are open to the children of Family Members, who are between the ages of 18 and 22 years whilst they remain in full time education.
A Student Membership has no vote at any meeting and is not eligible to be appointed to the Management Committee or sub-committee.
4.2.5.Young Person (18)
Applications for a Young Person (18) Membership are open to individuals between the ages of 18 and 25 years of age.
A Young Person (18) Membership has no vote at any meeting and is not eligible to be appointed to the Management Committee or sub-committee.
4.2.6.Young Person (26)
Applications for a Young Person (26) Membership are open to individuals between the ages of 26 and 29 years of age.
A Young Person (26) Membership has no vote at any meeting and is not eligible to be appointed to the Management Committee or sub-committee.
4.2.7.Dining
Applications for a Dining Membership are open to individuals over the age of 29 years of age, that only wish to use the Club’s dining facilities. No access to other Club facilities or privileges is permitted.
A Dining Membership has no vote at any meeting and is not eligible to be appointed to the Management Committee or sub-committee.
The Management Committee retain the right to limit the number of Dining Memberships available at any time.
4.2.8.Senior
Members aged 60 years and over, who have been Single, Couple or Family Members for at least the preceding five continuous years, may be entitled a discount in their Membership subscription.
This discount would apply to Couple and Family Memberships where at least one Member has reached the age of 60 years. The discount would apply from the payment period following the qualifying birthday.
Senior Membership has voting and committee Membership rights as appropriate to Single, Couple or Family, whichever is appropriate
4.2.9.Honorary
At the sole discretion of the Management Committee, Honorary Membership, may be proposed to any Member who, in the Committee’s opinion, has rendered distinguished service or provided extraordinary value to the Club.
The grant of Honorary Membership shall require the approval of three quarters of the number of Members entitled to vote and who are present at a formal General Meeting of the Club properly called.
The duration of the Honorary Membership shall be set when offered and shall only be altered by the Management Committee under exceptional circumstances.
An Honorary Membership has no vote at any meeting and is not eligible to be appointed to the Management Committee or sub-committee.
4.2.10. Temporary
Persons not resident in the local area may be admitted as Temporary Members provided that their applications forms approved and countersigned by a Member of the Management Committee.
Temporary Membership shall not be granted to any person for a period of over three months in any twelve month period.
The Couple or Family Member proposing the Temporary Member will be wholly responsible for the conduct and account of the Temporary Member.
A Temporary Membership has no vote at any meeting and is not eligible to be appointed to the Management Committee or sub-committee.
4.2.11. Associate
Associate Members are the non-voting / non committee eligible partner in a Couple or Family Membership.
4.2.12. Single Parent
Single parents who wish to add dependent children to their Single Membership, may do so, on approval of the Club Director and payment of the relevant supplement.
Children up to 4 years of age will be included free of charge.
4.3. The Management Committee shall retain the right to introduce new categories of Membership to reflect changing circumstances by notification to the Members.
4.4. The Club Management shall maintain a Register of Members
4.5. All Members, regardless of which category, must adhere to the club’s code of conduct (Rules
6 & 9), breaches of such may result in their suspension or termination as a Member.
Appeals to any alleged conduct breach will be to the Management Committee who have the final and absolute decision.
A Member shall cease to be a Member of the Club:
5.1. If expelled in accordance with the provision of Rule 6 hereof.
5.2. If the Member should intimate their resignation in writing to the Management Committee. On payment of all outstanding subscriptions and bills, the Management Committee should accept such resignation.
5.3. The Member should fail to pay their subscription in accordance with Rule 8 hereof.
5.4. In any event no refund of subscription shall be available to a Member upon their ceasing to be a Member for any reason, except with explicit approval of the Management Committee.
6.1. In the event of a breach by any Member of the Constitution or any of the Club Rules or the conduct of any Member, within or out with the premises, being such that, in the opinion of the Management Committee, it would bring discredit or be detrimental to the best interests of the Club, the Management Committee, at their sole and absolute discretion, shall have the power to suspend or expel such Member from Membership. Any such resolution of the Management Committee shall require a two-thirds or majority of those present and entitled to vote.
6.1.1.Any Member convicted of a criminal act or found to be guilty in a civil court of acts of Fraud or matters deemed inappropriate by the Management Committee may be suspended or expelled under rule 6.1.
6.2. On any question of suspension or expulsion the decision of the Management Committee shall be final. Such decision will be communicated in writing to the Member in question
7.1. Waiting List and Joining Fees:
7.1.1.The fee to be placed on a Membership waiting list and/or the joining fee payable by Members on admission to the Club shall be such sum as may be determined from time to time by the Management Committee.
7.1.2.Waiting lists and joining fees shall, for certain periods of time, be waived at the sole discretion of the Management Committee.
7.2. Subscriptions shall be determined annually by the Management Committee.
7.2.1.Subscriptions may be increased by up to 5% per year by the Management Committee.
7.2.2.Increases greater than 5% may be determined from time to time by Members in a General Meeting for which not less than 14 days’ notice of any motion to alter the subscription has been given.
7.3. The Management Committee may from time to time offer subscription fee terms of longer duration as a means of raising funds for particular projects or causes.
8.1. A subscription shall be due as soon as a proposed Member is accepted by the Club Management.
8.1.1. The subscription must be paid before the Member is entitled to any of the privileges of the Club.
8.1.2. Annual subscriptions will be payable before the end of the current membership year.
8.1.3. Fees may also be paid by monthly variable direct debit.
8.2. Any Member who does not pay their subscription on or before the last business day of the relevant month, may cease to be a Member of the Club at the sole and unfettered discretion of the Management Committee.
9.1. All meetings, gatherings and entertainment or social activities of whatever kind of nature held or carried on for the benefit of all or any section of the Members within the Club premises shall be conducted in a respectable and orderly manner.
9.2. No disorderly conduct or practices shall be committed or be allowed to be committed therein and no disturbances shall be created or allowed to be created which are detrimental or tend to bring discredit to the Club or which may be deemed a nuisance, whether to club Members or Members of staff
9.3. Nothing shall be done or allowed to be done therein contrary to law or good morals.
9.4. Any breaches to acceptable conduct may result in a warning and if repeated may be subject to rule 6.
9.5. No drunkenness, bad language or other misconduct shall be permitted on the premises.
9.6. Any Member offending under this Rule shall be dealt with, as seen fit, by the Management Committee in terms of Rule 6 hereof or otherwise
9.7. No Member shall use the Club name for advertising any event or function in any form or media, which has not been pre-sanctioned by the Management Committee.
10.1. The Office Bearers of the Club shall consist of a Chair, Vice-Chair, Secretary and Treasurer.
The Office Bearers shall be appointed from time to time by the Management Committee from
their own number.
10.2. The appropriate Office Bearers from time to time as trustees ex officio shall subscribe all documents executed by or on behalf of the Club.
10.3. Office Bearers will serve a minimum of three years and within that period the requirement for re-election under Rule 11 can be waived at the discretion of the Management Committee.
10.4. Office Bearers shall not serve for more than two consecutive terms in a particular Office.
11.1.The business affairs of the Club shall be under the control and oversight of the Management Committee.
11.2. The Management Committee shall consist of up to nine Single, Couple or Family Members who shall include from their midst the Office Bearers. The number of committee Members shall increase or decrease as seen appropriate by the Management Committee but will always be an odd number to facilitate a majority vote.
11.3. At every Annual General Meeting of the Club, one third of the members of the Management Committee for the time being or the number nearest to one third shall retire from office (with the exception of Rule 10.3).
11.4. The Members of the Management Committee to retire in every year shall be those who have been longest in office, since their last election, but as between persons who became Members of the Management Committee on the same day, those to retire shall, unless they otherwise agree between themselves, be determined by lot.
11.5.A retiring Member of the Management Committee shall be eligible for re-election and may serve up to a maximum of four consecutive terms.
11.6.All nominations by Members for election to the Management Committee must be submitted to the Secretary in writing, duly proposed and seconded by Single, Couple or Family Members of good standing in the Club, not less than seven days prior to the date of the Annual General Meeting. Such nomination shall contain written confirmation by the person to be proposed of their willingness to be elected.
11.7. In the event of a vacancy arising in the Management Committee the remaining members of committee shall have power to co-opt a Member of the Club to act until the next general meeting.
11.8.The Management Committee shall meet at least once a month for general business.
11.9.The Chair, or in their absence the Vice-Chair, or in their absence an elected Chair shall preside. In the event of a tied vote the Chair shall have second or casting vote.
11.10.Four Members of the Management Committee shall constitute a quorum.
11.11.A Member of the Management Committee shall cease to be a Member of the committee in any of the following events:
11.11.1. if they shall intimate their resignation in writing to the Management Committee
11.11.2. if they shall cease to be a Member of the Club
11.11.3. if they shall fail to attend three consecutive Management Committee meetings, unless they send an explanation in writing, which the Management Committee considers satisfactory.
11.11.4. if they are found to be in breach of rule 6 and or 9.
11.12. The Management Committee shall have power to appoint sub-committees from their own number, to delegate to such sub-committees any special responsibilities, and to define their powers and duties and shall have power to co-opt Members of the Club to act in an advisory capacity on any sub-committee.
12.1. An Annual General Meeting of Members only, shall be held not later than the last day of March in each year, notwithstanding any unexpected delay or delays out with the control of the committee.
12.2. Not less than 14 days’ notice in writing shall be sent to all Members individually and intimated in the Club premises. The Notice shall incorporate an Agenda of the business to be transacted at such Meeting, and shall include:
12.2.1. to receive a report by the Management Committee on the affairs of Club for the previous financial year
12.2.2. to receive a Statement of Accounts and Balance Sheet on the Report of the Independent Accountants for the previous financial year
12.2.3. to elect Members to the Management Committee
12.2.4. to transact such other business as may be proposed by the Management Committee o
12.2.5. to transact such business as may have been communicated to the Secretary no later than the last working day of February prior to the date of the AGM by any Member and included in the Notice of Meeting.
12.3. At all General Meetings of the Members, the Chair of the Management Committee whom failing, a Member of the Management Committee, whom failing a Chair to be elected by the Meeting, shall preside. The Chair and 20 Members shall constitute a quorum.
13.1. A Special Meeting of the Members may be called at any time by the Management Committee and shall be called if requisitioned by not less than 10 Members of the Club.
13.2. Not less than 14 days written notice shall be given on any Special Meeting which shall be held, in the case of a requisition.
13.3. Any Member attending such a meeting may relay comments from Members of staff, if relevant, who are not permitted to attend.
13.4. VOTING
13.4.1. Every Single, Couple or Family Membership represented at an Annual General Meeting or Special Meeting and not disqualified for any reason specified in the Constitution, shall have the right to one vote.
13.4.2. In the case of Management Committee elections each Member in the categories above has a right to one vote per vacancy on the Management Committee. In the event of a tied vote, the Chair shall have a second or casting vote.
13.4.3. At any Annual General Meeting or Special Meeting, a Resolution put to the vote of the meeting shall be decided on a show of hands unless a written vote is (before or on the declaration of the result of the show of hands) demanded either by the Chair or by at least ten voting Members present.
13.4.4. Unless a poll be so demanded a declaration by the Chair that a Resolution has been carried or carried unanimously or by a particular majority or loss and an entry to that effect in the books containing the Minutes of the proceedings of the Club, shall be conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour or against such Resolution.
13.4.5. On a poll, votes may be given either personally or by duly authorised proxy.
13.4.6. The instrument appointing a proxy shall be in writing and signed by the appointee or his attorney duly authorised in writing. The proxy shall be an voting Member of the Club.
13.5. The instrument appointing a proxy shall be prepared by the Management Committee and shall require to be deposited at the Club's premises not less than 48 hours before the time for holding the meeting or adjourned meeting as the case may be.
13.6. An instrument appointing a proxy shall be in the following form or a form as near thereto as circumstances admit:
13.7.
Kippie Sports & Leisure Club
Appointment of Proxy
I ......................................................................... Membership Number ……………….……
of .............................................................................................................................................
hereby appoint: The Chair or …….........................................................................................
as my proxy to vote for me, on my behalf, at the General Meeting of the Club, to be held on
the ..................... day of………… ......................... and at any adjournment thereof.
Signed………………………………………………………….Date…………………………………
13.8. The instrument appointing a proxy shall be deemed to confer authority to demand or join in demanding a poll.
13.9. A vote given in accordance with the terms of an instrument of proxy shall be valid notwithstanding the previous death or insanity of the principal or revocation of the proxy or the authority under which the proxy was executed provided that no intimation in writing of such death, insanity or revocation as aforesaid shall have been received by the Club at its
premises before the commencement of the meeting at which the proxy is used.
14.1. Any General Meeting of Members, duly constituted, may be adjourned to such time or times as the Members present direct. No business shall be transacted at any adjourned Meeting, which could not have been transacted at the original Meeting.
15.1.A copy of the Constitution shall be available for examination within the Club's premises by any Member or prospective Member
15.2.The Constitution may be amended at a Special Meeting of Members called for that purpose and of which Notice has been given in accordance with the Provisions of Rule 13 hereof.
15.3.Any Member shall be entitled to a copy of the Constitution.
16.1. The Management Committee may from time to time make such rules and by-laws, the "House Rules", as they consider necessary or desirable for the proper running and conduct of the Club and may from time to time alter, amend, vary or cancel any House Rules so long as they are consistent with the Constitution.
16.2. A copy of the House Rules in force, shall be available via the website and shall be binding on all Members whose duty it is to acquaint themselves therewith.
16.3. Any Member shall be entitled to a copy of the House Rules.
17.1. Proper books and accounts shall be kept showing the financial affairs of the Club in a manner approved by a firm of independent accountants.
17.2. Accounts shall be made up annually to a date to be determined by the Management Committee and shall be reviewed by a firm of independent accountants to be appointed at the Annual General Meeting
18.1. All monies received on behalf of the Club will be banked in the name of the Club in such Bank, as the Management Committee shall from time to time determine.
18.2. The Bank Account(s) shall be operated on a Bank mandate as may be determined by the Management Committee from time to time.
19.1. The Management Committee may invest funds, not for the time being required for any of the objectives of the Club, in any investments allowed by law for the investment of such funds.
20.1. The Management Committee may borrow and raise any sum or sums of money for the purposes of the Club subject to a cap of £1,500,000 in aggregate at any time and guarantee and/or give security of the payment of money by or the performance of obligations of all kinds of the Club in such manner as the Management Committee may think it fit and particular, but without prejudice to the foregoing generality, to guarantee and/or give security by way of standard security, mortgage, charge, loan or other security upon the whole or any part of the property or assets of the Club or to issue debentures or debenture stock, perpetual or otherwise.
21.1. A Member may personally introduce guests. Members may only introduce more than eight guests on any one day, with the approval of the Club Director.
21.2. The Member introducing a guest will immediately upon the admission of such guests to the Club premises ensure that the guest’s details, including date of visit, are entered in the Club’s register.
21.3. Members of staff reserve the right to confirm any visitor is a valid guest of a Member.
21.4. The following shall not be admitted as guests:
21.4.1. Former Members who have been expelled; or
21.4.2. Persons who, having applied, have been refused Membership.
21.5. Members must accompany guests introduced by them during the period of their stay in the premises.
21.6. No guest shall be supplied with excisable liquor in the Club premises unless on the invitation of or in the company of a Member.
21.7. The Management Committee may at any time suspend or amend the rule authorising the introduction of guests.
22.1. The privacy of Members must be respected at all times.
22.2. No Member shall make any statement/announcement or issue any photograph whatsoever to the press, television, social media or any other news media concerning any aspect of the club Membership or activity.
23.1. Alcoholic liquor shall not be sold or supplied within the premises of the Club, except as shall be permitted in terms of the Licensing (Scotland) Act 2005 or any subsequent statute or legislation.
23.2. No excisable liquor shall be sold or supplied in the Club premises for consumption off the premises, except to a Member of the Club in person for consumption by them or to a person holding a licence or a wholesaler's excise licence for the sale of such liquor.
23.3. No alcoholic liquor shall be brought into the premises by either Members or their guests, unless pre-approved by the Club Director.
23.4. No alcoholic liquor shall be sold or supplied to any person less than 18 years of age.
24.1. No Member of the Management Committee and no Manager or employee of the Club shall have any personal interest in the sale of assets or property of the Club or in the profits arising from such sales.
24.2. Only the Chair will give all orders and instructions to the Club Director and other employees of the Club unless, on occasion, the Chair duly authorised and deputises another Committee Member to do so.
24.3. No Member of the Club shall have power to incur any debt or other liability on behalf of the Club without prior written authority of the Management Committee.
24.4. No notice shall be posted or exhibited in any part of the premises except by authority or with the written approval of the Club Director.
24.5. No Member shall use their Membership as collateral or guarantee.
24.6. No Member shall sell or transfer their Membership.
25.1. All questions as to the interpretation or application of this Constitution shall be referred to the Management Committee whose decision shall be final.
25.2. The Management Committee shall have the power to determine any matters relating to the Club not specifically provided for in this Constitution and their decision shall be final.
